How to Handle Captioning & ASL Requests for Virtual Meetingsadmin2021-12-13T15:33:01+00:00
How to Handle Captioning & ASL Requests for Virtual Meetings
Before hosting an accessible virtual meeting, remember to ask for and respond to accommodation requests proactively. This guide will help you respond to captioning and American Sign Language (ASL) accommodation requests from your meeting participants.
Special thanks to Meryl Evans for contributing to this article.
Creating Your Invitation
The first step is to invite participants to make accommodation requests before they attend the meeting. Follow the guidelines below to make sure your meeting invitation inspires attendees to share their accommodation requests with you.
Ask: How Can We Include You?
Ask your participants to share any accommodations they require to engage in your meeting. This is probably the single best step you can take to make your meeting accessible because it invites people to tell you what they need.
Include the invitation for participants to make an accommodation request in the RSVP instructions or on the registration form. Set a deadline for responses. That way, if an accommodation is a bit more complex, you will have time to make the proper arrangements.
Say: Here’s What We are Planning
Add a description of the accessibility features you already plan to include [...]