Event Accessibility Considerations
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- Before The Event
- In-Person Events
- Virtual Events
- Live Captioning and Sign Language
Before The Event
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Invitations
Before any event, provide a schedule of events and services, indicating how they will be offered (in-person, virtual, or hybrid). Make sure this information is available in both print and digital formats. Include start and end times to help attendees plan their needs for virtual participation or arrange transportation for in-person attendance.
Avoid using materials that can be distracting or trigger seizures such as fast-moving geometric patterns and flickering effects. For easy reading and legibility, choose sans-serif typefaces in 16pt or larger, using black text on a white background. For example, the typeface used in this document is Helvetica. If you are sending physical invitations, avoid glitter and scented stationery.
When using graphics, include alternate text (also known as alt text or image descriptions) to ensure accessibility for blind and low-vision people using screen readers. You can learn more about alt text at our “Basics of Online Accessibility” webpage. Additionally, create a plain-text version of the invitation without any graphics and avoid e-invite systems that are not screen-reader-accessible.
Accommodations
Clearly outline the accommodations available at your event. Doing so demonstrates your commitment to inclusivity and [...]