Best Practices for Creating an Accessible Conference or Meeting Layout

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Best Practices for Creating an Accessible Conference or Meeting Layout

By Benjamin Roussey

Published October 27, 2020

Conference or meeting room layout is vital to how participants interact during an event and contribute to its success. To ensure accessibility for all participants, including those with disabilities, certain best practices for the room layout should be followed.

Layout best practices

Know your audience

  • If possible, find out how many expected attendees may have accommodation needs or requests.
  • Obtain information in advance about how many participants may be accompanied by a personal assistant, so that seating for the assistant can be arranged prior to arrival.

Location

  • Choose the meeting room location on a floor that also has an accessible restroom. If it is not possible, provide for longer break times between program sessions.
  • If the event involves the use of presentation screens, the layout should be such that the screens are easily viewable from every location in the meeting room. At least one or more screens should have captions running along with an audio-visual presentation.

Seating

  • Accessible seating should be made available [...]

Read article at accessibility.com

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